# Three Column Cash Book:

Learning Objectives:

1. Define and explain a three column cash book/treble column cash book.

2. Prepare a three column cash book.

3. What is the difference between a single column cash book, a double column cash book and a three column cash book?

## Definition and Explanation:

three column cash book or treble column cash book is one in which there are three columns on each side – debit and credit side. One is used to record cash transactions, the second is used to record bank transactions and third is used to record discount received and paid.

When a trader keeps a bank account it becomes necessary to record the amounts deposited into bank and withdrawals from it. Fir this purpose one additional column is added on each side of the cash book. One of  the main advantages of a three column cash book is that it is very helpful to businessmen, since it reveals the cash and bank deposits at a glance

## Writing a Three column Cash Book:

### Opening Balance:

Put the opening balance (if any) on cash in hand and cash at bank on the debit side in the cash book and bank columns. If the opening balance is credit balance (overdraft) then it will be put in the credit side of the cash book in the bank column.

If a cheque is received from any person and is paid into the bank on the same date it will appear on the debit side of the cash book as “To a Person”. The amount will be shown in the bank column. If the cheque received is not deposited into the bank on the same date then the amount will appear in the cash column. Cash received will be recorded in the usual manner in the cash column.

### Payment By Cheque/Check or Cash:

When we make payment by cheque, this will appear on the credit side “By a person” and the amount in the bank column. If the payment is made in cash it will be recorded in usual manner in the cash column.

### Contra Entries:

If an amount is entered on the debit side of the cash book, and the exact amount is again entered on the credit side of the same account, it is called “contra entry”. Similarly an amount entered on the credit side of an account also may have a contra entry on the debit side of the same account.

Contra entries are passed when:

1. Cash is deposited into bank by office: It is payment from cash and receipt in bank. Therefore, enter on credit side, cash column “By Bank” and on debit side bank column “To Cash”. The reason for making two entries is to comply with the principle of double entry which in such transactions is completed and therefore, no posting of these items is necessary. Such entries are marked in the cash book with the letter “C” in the folio column

2. Cheque/Check is drawn for office use: It is payment by bank and receipt in cash. Therefore, enter on the debit side, cash column “To Bank” and on credit side, bank column “By Cash”.

### Bank Charges and Bank Interest Allowed:

Bank charges appear on the credit side, bank column “Bank Charges.” Bank interest allowed appear on the debit side, bank column “To Interest”.

## Posting:

The method of posting three column cash book into the ledger is as follows:

1. The opening balance of cash in hand and cash at bank are not posted.

2. Contra Entries marked with “C” are not posted.

3. All other items on the debit side will be posted to the credit of respective accounts in the ledger and all other items on the credit side will be posted to the debit of the respective accounts.

4. As regards discounts the total of the discount allowed will be posted to the debit of the discount account in the ledger and total of the discount received to the credit side of the discount account.

## Format of the Three Column Cash Book:

Debit Side                                                     Credit Side

 Date Particulars V.N. L.F. Dis-count Cash Bank Date Particulars V.N. L.F. Dis-count Cash Bank

## Example of Three Column Cash Book:

On January 1, 1991 Noorani Stores cash book showed debit balance of cash \$1,550 and bank \$13,575. During the month of January following business was transacted.

 1991 Jan.1 Purchased office typewriter for cash \$750; cash sales \$315 ” Deposited cash \$500 ”   4 Received from A. Hussan a cheque for \$2,550 in part payment of his account ”   6 Paid by cheque for merchandise purchased worth \$1,005 ”   8 Deposited into bank the cheque received from A. Hussan. ”   10 Received from Hayat Khan a cheque for \$775 in full settlement of his account and allowed him discount \$15. ”   12 Sold merchandise to Divan Bros. for \$1,500 who paid by cheque which was deposited in the bank. ”   16 Paid Salman \$915 by cheque, discount received \$5 ”   27 Paid to Gulzar Ahmad by cheque \$650 ”   30 Paid salaries by cheque \$1,750 ”   31 Deposited into bank the cheque of Hayat Khan. ”  31 Drew from bank for office use \$250.

You are required to enter the above transactions in three column cash book and balance it.

### Noorani Stores Cash Book

Debit Side                                                     Credit Side

 Date Particulars V.N. L.F. Dis-count Cash Date Particulars V.N. L.F. Dis-count Cash 1991 Jan.1 ”  1 ”  3 ”  4 ”  8 ”  10 ”  12 ”  31 ”  31 1991 Feb.1 To Balance b/d To Sales a/c To Cash a/c To A Hussan To Cash To Hayat Khan To Sales a/c To Cash To BankTo Balance b/d C C C C 15 1,550 1,3152,550775 250 13,5755002,550 1,500 775 1991 Jan.1 ”  3 ”  6 ”  8 ”  16 ”  27 ”  30 ”  31 ”  31 By Office Equip. By Bank By Purchases a/c By Bank By Salman By Gulzar By Salaries a/c By Bank By Cash By Balanced c/d C C C C 5 750 5002,550775 1,865 1,005 915 650 1,750 250 14,330 15 6,440 18,900 5 6,440 18,900 1,865 14,330

### Sales Account

 1991 Jan. 1 ”  12 By Cash By Cash \$ 1,315 1,500

### A. Hussan

 1991 Jan. 4 By Cash \$ 2,550

### Hayat Khan

 1991 Jan. 10 By Cash By Discount \$ 775 15

### Office Equipment Account

 1991 Jan. 1 To Cash \$ 750

### Purchase Account

 1991 Jan. 6 To Cash \$ 1,005

### Salman

 1991 Jan. 16 To Cash To Discount \$ 915 5

 1991 Jan. 27 To Cash \$ 650

### Salaries Account

 1991 Jan. 30 To Cash \$ 1,750

### Discount Account

 1991 Jan. 31 To Sundries as per Cash book \$ 15 1991 Jan. 31 By Sundries as per cash book 5

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